Academic Records
Attendance Records
Parents should be aware that they must meet their state’s attendance requirements for homeschool families. Attendance can be considered a full or half day. California students must submit attendance records to Kolbe Academy. Kolbe Academy provides attendance record forms in the welcome packet.
Immunization Records
Parents should be aware that they should meet their state’s vaccine requirements for homeschool families. California students must submit vaccine records to Kolbe Academy or provide a waiver. Families can upload vaccine records during the enrollment process.
Diplomas
Eighth Grade Diplomas
Kolbe Academy issues Eighth Grade diplomas. In order to receive a diploma for graduation from 8th grade, a student must:
Be enrolled full-time with Kolbe Academy for the entire 8th grade year.
Complete, at minimum, five academic courses including Catholic religion, English, and math.
High School Diplomas
To earn a diploma from Kolbe Academy, students can use any combination from Kolbe’s homeschool, asynchronous, and live online course offerings. Students may also use courses from other sources such as community college, homeschool co-ops, other schools, or alternate homeschool curriculum providers.
A student who wants to earn a diploma should fully enroll in Kolbe Academy and choose classes each year to meet or exceed Kolbe’s graduation requirements. All students must complete at least 25% of their required credits with Kolbe being the school of record for these courses. If a student is transferring into Kolbe Academy midway through grades 9-12, a transfer student evaluation will be required.
Official Grade Records and Transcripts
Recordkeeping services are available for all enrolled students. Those enrolled full-time receive record keeping for all courses, whereas part-time enrollment grants students record keeping solely for Kolbe courses.
Enrolled families who desire verification of grades and coursework for official grade records or transcripts must file Grade Portfolios of student sample work and recommended grades each quarter for students in grades K-5 and each semester for students in grades 6-12. It is important to remember that review of Grade Portfolios is a service of Kolbe Academy, not a requirement. If Grade Portfolios are not submitted, recommended grades provided on the grade submission form cannot be validated for the purpose of issuing diplomas or providing an official grade record.
Elementary Official Grade Records
An official grade record is issued for Kindergarten through 8th grade when parents need records sent to another school. Please contact your family advisor to request elementary grade records. There is no charge to request elementary official grade records.
High School Transcripts
Kolbe transcripts list coursework done within and outside of the Kolbe Academy curriculum including academic and non-academic coursework. Credits and grade point averages are assigned to courses on high school transcripts. To receive credit on a transcript for a homeschool course, a parent must submit a Grade Portfolio of sample work and recommended grades for verification by Kolbe’s grade reporters or an official transcript from another institution. Students enrolled in an online course with Kolbe Academy will automatically have a Kolbe transcript generated for their online course(s).
All requests for official transcripts are processed upon receipt of either a signed Request for Records or a Parchment Request. Please access the Parchment link on our website to request academic records. Parents may request an unofficial transcript from their academic advisor.
Letters of Verification of Enrollment
Letters of verification of enrollment are issued upon written request. Please contact your family advisor to request a letter of verification. There is no charge to request a letter of verification of enrollment.